Frequently Asked Questions
The University System of Georgia does not permit First or Business Class travel unless the circumstances noted in Section 4.6.1 of the Business Manual are met. http://www.usg.edu/business_procedures_manual/section4/C1189/
The current meal reimbursement rates for travel within the state of Georgia are listed below (must be gone overnight to be entitled to the per diem). Meals for the first and last day of travel are reimbursable at 75%.
Meal Type |
Regular Maximum Allowable |
Breakfast |
$13.00 |
Lunch |
$14.00 |
Dinner |
$23.00 |
Day total |
$50.00 |
For travel out side of the state of Georgia please refer to the federal per diem rates (the $5 incidentals is allowed)
This process is only allowable for emergencies not exceeding $50 through University Petty Cash Funds. A tax exemption certificate must be presented to the seller. A tax exemption certificate can be obtained from the Accounting Director in Financial Services. Complete an expense report and turn in the original receipt to be reimbursed.
Common Mistakes
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P-card cannot be used for travel
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Present “Certificate of exemption of local hotel/ motel excise tax” upon arrival at hotels in Georgia.
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Turn in conference agenda with expense report
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Turn in car cost comparison/ Flight cost comparison with expense report
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The 1st and last day of travel, only 75% of allowable pier diem
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Be sure to take paper copy of expense report for signatures before submitting to travel department
There are several reasons for this, but the most common is that the amount requested is in excess of the amount approved on the Travel Authorization . Additionally, your reimbursement may be reduced for the following:
- Local taxes
- Unallowable Meals
- Mathematical error
Financial Services
- 1205 N. Patterson St. Valdosta, GA 31698
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Mailing Address
1500 N. Patterson St.
Valdosta, GA 31698 - Phone: 229.333.5708
- Fax: 229.333.7408
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