Thesis and Dissertation Information

The thesis or dissertation represents the culmination of your academic program. It is a major achievement, reflecting your development as a professional in your chosen field. It provides you with an opportunity to demonstrate your intellectual capabilities through the production of an original piece of research. While you will have the assistance of many others in completing this project, including faculty and fellow graduate students, the finished thesis or dissertation reflects your work, your effort, and your intellectual development. You should exercise great care in preparing your thesis or dissertation in order to produce a study of which you and Valdosta State University can be proud! 


Important Dates

  • Spring 2021 Deadline:  Friday, April 9.  Graduation: May 7
  • Summer 2021 Deadline:  Friday, July 9  No Summer Ceremony
  • Fall 2021 Deadline:  Friday, November 12.  Graduation: December 10
  • Spring 2022 Deadline: Friday, April 8.  Graduation: May 6

All submission deadline times are 3:00 pm. Final drafts (already defended) of theses and dissertations are to be submitted to the Graduate School for review by each semester's published deadline, usually no less than 3 weeks before graduation of each semester.  However, early submissions are encouraged. "Review" means the Graduate School will review theses and dissertations for formatting issues. The review process could extend beyond graduation. Students will then make corrections (if any) for the Graduate School (some formatting requirements will supersede specific style requirements). See the "Helpful Hints" link. 

Guides and Procedures

  • SUBMISSION PROCEDURE

    1. E-mail the final, defended version of the thesis or dissertation as a PDF to gradreviewer@valdosta.edu by the published deadline. Only the document - please e-mail questions separately.  Please inidcate the version of APA used if different than APA 7th ed.
    2. Documents received after the published deadline will be considered late.  Students will not graduate until the next term.
    3. Formatting must adhere to requirements set forth by the Graduate School.
    4. Include the one signed signature page in the PDF document (the page signed by all committee members in black or blue ink or electronic signature – do not date when signing, only list the defense date at bottom of page).  Students can send the signature page seperate when the first submit, but the completed signature page with the Associate Provosts signature should be included in the final document prior to uploading to ProQuest & Vtext and also prior to binding (forward the original to the graduate school for signing via email or campus mail).
    5. Include contact information (name, phone numbers, and VSU e-mail address).
    6. From this point, any edits will be made through VSU e-mail correspondence. Do not make further changes unless directed by the Reviewer to do so.
    7. The Graduate School’s review can take up to 3 to 4 weeks, possibly longer, depending on the number of theses and dissertations received any given semester and holidays.  The goal will be to complete the review process as quickly as possible.
    8. AFTER the review, arrangements will be made to forward the signed signature page to the student.
    9. AFTER the review, submit the approved dissertation or thesis to ProQuest (printable guidelines).
    10. AFTER the review, students are required to submit to VSU’s online repository – V-text. Click on the following link to complete the online permission form and upload the approved thesis or dissertation.  Go to:

    https://www.valdosta.edu/academics/library/general/forms/electronic-thesis-and-dissertation-release-form.php

     Remember: Students no longer have to submit copies to be bound – this is now voluntary.  If one chooses to order bound copies, students must: 

    • print/provide as many signature pages as copies to be bound for the graduate dean’s signature;
    • complete the Library’s binding fee form and pay the binding fee ($20/copy);
    • print copies of approved version to be bound;
    • insert signed signature pages behind copyright page; and
    • deliver to Odum Library (4th floor) - instructions are on the binding fee form.
  • FORMS

  • INFORMATION LINKS

  • PROCEDURAL CHECKLIST

    Click here for details about items on the checklist      Printable List (PDF)

    • Consult advisor for program-specific requirements
    • Develop tentative proposal
    • Select committee - STOP! Committee members must have graduate faculty status - check the lists!  (Graduate Faculty List)
    • Submit Committee Appointment form (at least 3 semesters before graduating)
    • Prepare a draft of proposal - obtain committee approval
    • Obtain IRB or IACUC Approval/Exemption
    • Begin research and writing (type 2 spaces after a period ending a sentence.  If only 1 space is used ensure you are consistent throughout)
    • Register for thesis or dissertation hours
    • Apply for graduation (at least 2 semesters in advance)
    • Schedule the Defense
    • Defend the Thesis or Dissertation
    • Make suggested edits from the committee (if any)
    • Proofread final version
    • Submit final version and the signed signature page to Graduate School by published semester deadlines
    • Buy regalia (hood, cap/tam, gown) for graduation
    • Complete edits for the Graduate School (if any)
    • Celebrate with family and friends and graduate!!
    • After the review process, make arrangements to retrieve signature page or have one emailed to you.
    • Submit a copy of your thesis or dissertation in Word to the Archives by visiting V-text form web page
    • Submit a copy to ProQuest (Printable Guidelines)
  • COMPONENT CHECKLIST

    Click here for component (formatting) details, templates, and sample pages  

    Click here for info about the paper, margins, etc. 

    (Page order for a thesis or dissertation. Items with asterisks (*) are optional. )

    • Title Page
    • Copyright Page
    • Signature Page
    • Fair Use and Duplication Release Form
    • Abstract
    • Table of Contents
    • List of Figures or Illustrations
    • List of Tables
    • *Preface
    • *Acknowledgments
    • *Dedication
    • Body of Text and Nontext Elements (type 2 spaces after a period ending a sentence)
    • Endnotes/Footnotes/Text References
    • Bibliography/Reference List
    • Appendix/Appendices (if applicable)

    Many forms are in PDF format. You may need to update your PDF software to view.

Helpful Hints

The items below are offered to assist students beginning their research and completing theses or dissertations. Doctoral students should also consult their program handbooks for specific forms.

Helpful Hints for Submitting a Thesis or Dissertation to the Graduate School   

Sample Required Pages (Title, Copyright, Signature, Fair Use, etc.)  

Graduate Writing Resources